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Column 1: Event
An event describes the type of financial activity reflected on the payment record. The following abbreviations are used:
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PYMT |
= |
Payment
Payment received from a Payer (person who makes a payment) and accounting entry to reflect changes to the payment record. |
ALOC |
= |
Allocation
Amount of money applied to a person or agency's particular account. (see Column 8) |
DISB |
= |
Disbursement
Amount of the deposit to a bank account or debit card or the check paid to the Payee (person who receives money). |
MSPY |
= |
Misapplied
Correcting entry for funds that were originally applied to an incorrect court order or debt type. |
POST |
= |
Posting amount change
Correcting entry for a posting amount error. |
RTRN |
= |
Returned
A disbursement returned to the KPC as undeliverable. |
VOID |
= |
Void
Adjustment used to change a disbursement status when funds have been returned to KPC. |
APLY |
= |
Apply
An entry to reflect a disbursement that was applied to a Recoupment Account. |
CANC |
= |
Cancelled
Adjustment used to change a disbursement status when funds have not been returned to KPC. For example, when a lost or stolen affidavit has been submitted. |
RALC |
= |
Recoupment Allocation
Amount of money applied to a person's recoupment account. |
TRSY |
= |
Treasury
Disbursement has been sent to the State Treasurer of Kansas as unclaimed property. |
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Column 2: Event Reason
An event reason is a broader description of the event in Column 1. An event reason will only display for adjustment records.
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MANUAL CHECK |
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System generated check is voided and replaced with a manual check. |
INCORRECT
PAYEE |
= |
A disbursement was sent to an incorrect payee. It was voided and sent to the correct payee. |
MISAPPLIED |
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Disbursement was voided as payment was applied in error. |
DESTROYED NO CHECK |
= |
Check has been confirmed as being unredeemed and has been cancelled. Funds have been redisbursed under a new check number or by deposit to a bank account or debit card. |
STALE DATED NO CHECK |
= |
Check is older than 180 days, is not redeemable and has been cancelled. Funds have been redisbursed under a new check number or by deposit to a bank account or debit card. |
ACCOUNTING ADJ (PAYER) |
= |
Entry used to reflect an adjustment to the pay history. This entry does not create a disbursement. It reflects a positive/negative adjustment for the payer. |
ACCOUNTING ADJ (PAYEE) |
= |
Entry used to reflect an adjustment to the pay history. This entry does not create a disbursement. It reflects a positive/negative adjustment for the payee. |
CORRECT PAYER |
= |
Entry used to update the pay history to reflect when payments need to be credited to the correct payer. |
CS DEBT TYPE ADJ |
= |
Entry used to update the pay history to reflect when payments need to be credited/removed from the child support debt. |
DIRECT PAYMENT FROM PAYER |
= |
Entry used to reflect a payment where the payer has made a payment directly to the custodial parent. |
FEE |
= |
Entry used to reflect a court trustee fee that is being credited/removed. |
INCOMPLETE PAY HISTORY - CONTACT CUSTOMER SERVICE |
= |
Entry used to refer the participant to contact Customer Service due to prior problems associated with the original court order. |
INCORRECT PAYER |
= |
Entry used to update the pay history to reflect when a payment needs to be removed from the incorrect payer. |
MANUAL CHECK TO PAYEE |
= |
Entry used to update the pay history to reflect a manual check being mailed directly to the participant in place of a system generated check. |
MN DEBT TYPE ADJ |
= |
Entry used to update the pay history to reflect when payments need to be credited/removed from the maintenance debt. |
MULTIPLE COURT ORDERS (PAYEE) |
= |
Entry used to update the pay history to reflect payment posted to one court order, when another court order should have been credited with the payment. It can reflect a positive/negative adjustment for the payee. |
MULTIPLE COURT ORDERS (PAYER) |
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Entry used to update the pay history to reflect payment posted to one court order, when another court order should have been credited with the payment. It can reflect a positive/negative adjustment for the payer. |
OT DEBT TYPE ADJ |
= |
Entry used to update the pay history to reflect when payments need to be credited /removed from the other debt. |
PAYMENT ADJUSTMENT (PAYER) |
= |
Entry used to adjust a payer's previous payment. This will reflect a negative adjustment for the payer. |
PAYMENT FROM PAYER |
= |
Entry used to reflect a payment received by DCF. |
REFUND TO PAYER |
= |
Entry used to reflect funds that have been returned to the payer. |
COUNTYREQUEST |
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Payment posted correctly as indicated on check/document. However, a county official is requesting that this payment be adjusted off of this court case and placed to a different court order. |
COURT ORDER STATUS CHANGE |
= |
Payment posted to correct court order, however status was incorrect. Court order status corrected and payment adjusted. |
KPC POSTING ERROR |
= |
Adjustment to a payment posted incorrectly to a court order. |
STATE REQUEST |
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Payment posted correctly as indicated on check/document. However, a state official is requesting that this payment be adjusted off of this court case and placed to a different court order. |
SUBMITTAL ERROR |
= |
Payment posted as indicated on check/document but information was incorrect. Payment has been adjusted off of this order. |
FOREIGN CURRENCY |
= |
Adjustment when payment has been converted into US funds for distribution. |
RECOUPMENT FROM PAYEE |
= |
A portion or all of the disbursement has been applied to the payee's recoupment per agreement between KPC/payee. |
ADDRESS |
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Check has been returned to the KPC due to insufficient address information. Address has been updated and funds have been redisbursed under a new check number. |
INVALID EFT |
= |
EFT has been returned to the KPC due to insufficient EFT information. EFT has not been updated. Disbursement will be reissued if payee's address is known or new EFT information is received. |
NO ADDRESS |
= |
Check has been returned to the KPC due to insufficient address information. Address has not been updated. Disbursement will be reissued if direct deposit or debit card is requested or when a new address is received. |
VALID EFT |
= |
EFT has been returned to the KPC due to insufficient information, which has since been updated. Funds have been disbursed under updated EFT information. |
DESTROYED CHECK INHAND |
= |
Check has been returned and has been voided. A new check has been issued, or the money has been deposited to a bank account or debit card. |
RE-ISSUE |
= |
Check has been confirmed as being unredeemed and has been voided. A new check has been issued, or the money has been deposited to a bank account or debit card. |
STALE DATED CHECK INHAND |
= |
Check is older than 180 days and is considered stale dated and has been voided. A new check has been issued, or the money has been deposited to a bank account or debit card. |
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Column 3: Proc Date = Processing Date
The date the KPC recorded the financial activity for that entry.
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Column 4: Rcvd/Mail Date = Received or Mailed Date
The date the KPC received an incoming payment, mailed an outgoing check or initiated an outgoing deposit to a bank account or debit card.
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Column 5: Status
The status of money paid to the payee by check or deposit to a bank account or debit card.
A status will only display for DISB events.
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CNC |
= |
Cancel
Check has been cancelled |
EFT |
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EFT Created
Electronic Funds Transfer is in process of being created. |
EFTE |
= |
EFT Effective
Electronic Funds Transfer has been created and transmitted to the participant's financial institution |
EFTR |
= |
EFT Returned
Electronic Funds Transfer has been returned to the KPC due to an insufficient amount of information concerning the EFT Account. |
HOLD |
= |
Hold
Disbursement is on hold at the KPC due to insufficient address information. Disbursement will be issued when payee's address or new EFT information is known |
OUT |
= |
Outstanding
Disbursement has been issued but not yet cashed |
STLE |
= |
Stale Dated
Check is older than 180 days and is considered stale dated and has been voided. Participant needs to request a replacement check or sign up for direct deposit or a KPC debit card |
RTRN |
= |
Returned
Disbursement has been returned to KPC for insufficient address or EFT information. Disbursement will be reissued when payee's address or EFT information is known. |
VADR |
= |
Void Without Address
A check has been returned to the KPC due to an insufficient address. There may be a later TRSY or DISB event for the returned money |
APLY |
= |
Apply
Disbursement has been applied to participant's recoupment account. |
CLRD |
= |
Cleared
Check has been cashed. |
VOID |
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Void
Check has been voided and a new disbursement will be issued |
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Column 6: Trans# = Transaction number
Transaction identification number assigned by KPC for internal tracking purposes.
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Column 7: Payor/Payee
This field shows who made the payment (payer) or who received the payment (payee)
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Column 8: Amount
The amount of the payment received, disbursed, or adjusted
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Column 9: Type
This field shows the type of debt that is recorded for the transaction. The following abbreviations and terms are used:
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CS |
= |
Child Support |
MN |
= |
Maintenance (Alimony or Spousal Support) |
OT |
= |
Other |
Fee |
= |
Fee paid to District Court Trustee where the court order is enforced. |
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Column 10: ID# = Identification number
The check or EFT transaction number of the payment received from the payer, or the check or EFT transaction number for the payment sent to the payee.
Each “PYMT” line will show the payer's check or EFT transaction number in the ID column.
Each “DISB” line will show the payee’s check or EFT transaction number in the ID column. If a disbursement was by direct deposit, an "E" will be the first character of the ID number. If a disbursement was by debit card, a "C" will be the first character of the ID number.
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